CSBS&C Job Postings

Receptionist / Administrative Assistant

Organization: The Canadian Southern Baptist Seminary & College
Location: 200 Seminary View, Cochrane, Alberta
Salary/Wage: TBD
Status: Full-time M-F 8am-5pm
Department: Business & Facilities Office
Posting close Date: Jan 17, 2020

The Receptionist / Administrative Assistant relates to the Director of Finance & Administration and the Facilities Manager.

Functions:

Reception:
•  Answer phones; manage CSBS&C telephone system and lists; assist staff with phone system use
•  Process and distribute incoming CSBS&C mail including courier shipments
•  Manage postage meter machine
•  Manage office supplies & maintenance supplies
•  Manage photocopier/printer/fax in administration building including ordering of supplies, assist staff with use of the machine
• Carry out other tasks as assigned by supervisor

Student Housing:
• Receive student housing applications and administer a housing waiting list
• Relate to prospective tenants concerning student housing matters
• Designate housing to new students and ensures that housing is ready to move in when new tenants arrive
• Ensure that rental agreements are signed with each tenant and housing policies communicated in an effective manner
• Relate to tenants in matters of housing policies, conduct on campus and any issues that may arise during their stay in student housing
• Inspect apartments with tenant at move in and move out

Guest Housing:
• Manage guest housing use
• Coordinate cleaning with Guest House Custodian
• Work with the Facilities Manager to ensure furnishings and decorations of guest housing are appropriately managed and updated when necessary

Facilities:
• Manage internal and external facilities use requests and bookings including coordination of security, custodial and set-up.
• Track RV storage information.
• Assist Facilities Manager with volunteer coordination and relations
• Assist Facilities Manager with administrative tasks

Assist with duties of the Financial Assistant during her/his absence

Required skills are:

•  An enthusiastic and positive attitude and strong relational skills
•  Organizational skills and attention to detail
•  Proficiency with written and oral communication
•  Good working knowledge of Microsoft Office software
•  Ability to multi-task
•  Self-starter
•  Flexibility & adaptability
•  Have personal discretion and ability to maintain a high level of confidentiality over sensitive information

Application Procedure:

All interested candidates please submit your CV/resume and cover letter to Kathryn Dorey by
January 17, 2020 by e-mail to kathryn.dorey@csbs.ca.

We thank all interested applicants however, only those selected for further consideration will be contacted.